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How Do You Protect Your Notary Stamp?

How Do You Protect Your Notary Stamp?

Protecting your notary tools is of the utmost importance for notaries. If their stamps or journals get into the wrong hands, this could expose the notary and their customers to potential fraud and privacy breaches. Avoid fees and fines from negligence and the risk of losing your notary commission by using these best practices for protecting your notary stamp. Do Not Let Others Use Your Stamp Keeping your notary stamp out of the hands of the wrong people starts with making the conscious effort not to grant permission for others to use your tool. It is illegal to allow an...

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Understanding Apostilles/Certificates of Authentication: Everything You Need to Know

Understanding Apostilles/Certificates of Authentication: Everything You Need to Know

When a notarized document is sent to another country, it often needs supplemental documentation to go along with it. Apostilles and authentication certificates are both papers used to validate the notary's seal and signature on a document so that a foreign country will accept it. Although apostilles and authentication certificates serve the same purpose as each other, they differ in appearance and places of use. When Is an Apostille Needed? Many countries, including the United States, are part of the Hague Apostille Convention of 1961. In these countries, an apostille is the only document required to authenticate a foreign notarization....

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Can a Document Be Notarized Remotely?

Can a Document Be Notarized Remotely?

Technological advances have influenced almost every area of life, but many laws and guidelines for notaries remain stuck in the past. However, due to the COVID-19 pandemic making it difficult or even impossible for people to get together safely, the idea of remote notarization has gained momentum. What Is a Remote Notary? Essentially, a remote notary is simply someone who notarizes documents without being in the physical presence of the signer. This is done via video calls, typically over a secure program for safety and privacy. Do All States Allow Remote Notaries? State laws surrounding remote notarization of documents can...

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Can You Notarize a Document for a Family Member?

Can You Notarize a Document for a Family Member?

Most people need documents notarized from time to time, and if they have a notary in the family, it's only natural to turn to them first. After all, it's just a quick and easy stamp and signature, right? Unfortunately, notarizing documents for family members can be a best-practices minefield. Is It Legal to Notarize a Document for a Family Member? The legality of notarizing a document for a family member is the first thing that needs to be considered. Like most things regarding notary law, it depends on where you are. Many state laws don't prohibit doing it, which makes...

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